HOA Documents & Forms

Declaration of Covenants & Restrictions

Architectural Review Criteria and Procedure Manual

Information Update & Email Authorization form to update contact information and elect to receive email correspondence from the HOA.


General Information about these Documents

Declaration of Covenants & Restrictions – This is the legal document that lays out the guidelines for the planned community. The covenants are recorded in the records of Duval County and are legally binding on property owners. This means that when you purchased your home, you automatically became a member of the HOA and agreed to follow the rules of the neighborhood. The covenants govern what you can, cannot, or must do with respect to your home.

Articles of Incorporation – Before any property in a planned development is sold, the developer forms a Homeowners Association (HOA) to run it. The HOA was created by filing Articles of Incorporation with the secretary of state for Florida. Each purchaser of property in the development automatically becomes a member of the Association. The HOA is set up as a nonprofit corporation which, like other corporations, is governed by a board of directors (who are elected by the members) and a set of rules called bylaws.

Bylaws – This document governs how the HOA operates and contains the information needed to run the HOA as a business. The bylaws describe the duties of the board of directors, set out voting rights and procedures, and contain rules for such things as how to call a meeting. They also describe the HOA’s rights and responsibilities to enforce the rules and regulations and to collect assessments.

Architectural Review Criteria and Procedure Manual – This manual explains the design standards for the community and the process of submitting for approval. Please be aware that any improvement to the exterior of your home must first receive approval from the Architectural Review Board. This includes exterior paint or roof color change, pools, screen enclosures, fences, flagpoles, satellite dishes, driveway and walkway finishes, landscaping additions and any other improvements to the exterior of your house.

Information Update & Email Authorization form – Fill out this form to update contact information and to elect to receive email correspondence from the HOA instead of through the U.S. mail. It saves your association money and gets information to you in a timelier manner. You can also subscribe to the HOA website’s news posts to receive additional information such as meeting announcements and community happenings. Just enter your email address on the home page.

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