The Brookwood HOA Board of Directors will hold a special meeting at 2pm via Zoom tomorrow (Thursday) solely to discuss one homeowner’s drainage concerns. If you have an interest in attending, please contact our property manager, Anna Hornstein, to receive a link to attend the meeting. Anna can be reached at (904) 998-5365 Ext. 238 or firstname.lastname@example.org.
After establishing a quorum, it was announced that the HOA Board of Directors now consists of Bill Fitzgerald, Karen Higgins and Ty Blake at this year’s annual meeting held last week. Ty is a new member of the board with Bill and Karen continuing their service.
It was also announced that a 2021 Operating Budget was passed that reflects no change in homeowners’ fees from the previous year.
After the meeting, the board members decided among themselves that Bill will be the board president, Karen will continue as vice president and Ty will be treasurer/secretary. In practice, the president officially calls and runs the board meetings, but all three members address issues and finances associated with the HOA.
A big thank you to Elaine Prisby who presided as president of the board since its inception until she resigned from the post on October 1. Among her accomplishments while on the board were negotiating additional playground equipment when the developer did not put in a second park; staying on top of vendors such as our landscaping company to ensure all work was carried out in a timely manner; working with an arborist to address issues associated with neighborhood street trees; with her husband, Henry, planting annuals at both entrances, and most recently ensuring that two deteriorating slides were replaced at the playground.
Elaine intends to stay involved with the HOA, especially on the property committee. All board members encourage other community members to help on committees if they are not already involved. Follow this link to find an area that may interest you and then find out more information by contacting our property manager, Anna Hornstein, at email@example.com or by calling her at (904) 998-5365 Ext. 238.
You have until the end of the business day on October 8 for your proxy to be received by Brookwood’s management firm, First Coast, to vote on the 2021 HOA board members in the event that you can’t attend the annual meeting. You may also send your proxy sealed in an envelope with another community member who can attend the meeting.
The meeting will be held at 7pm on Thursday, Oct. 8, in the 2nd floor meeting room at Crosswater Hall. The ballots and proposed budget were mailed to each homeowner earlier this month.
If you wish to view the assumptions supporting the proposed budget, they were recently posted on a new “Budget” page within the HOA area of the website.
Brookwood’s HOA has two meetings coming up so please make sure they get on your calendar.
A regular meeting of the HOA Board will take place at 7pm on Thursday, September 24, at the Cypress Trails Pavilion.
This year’s annual meeting will be held at 7pm on Thursday, October 8, in the second floor meeting room at Crosswater Hall. The meeting can no longer be held at St. John Paul II Church as was previously announced.
With elections being discussed on a daily basis, please keep in mind that political signs must adhere to the community’s guidelines.
As stated in Brookwood’s Architectural Review Criteria and Procedure Manual, “Only one political sign, no larger than 3 feet by 4 feet, may be placed in the yard no earlier than 10 days prior to the election and must be removed the day of the election.” Also, at no time is a sign permitted in a window.
First Coast Association Management, Brookwood’ s association management company, recently assigned Anna Hornstein to focus on our community. She replaces Aubrie Synan, who has been our manager since March 2019.
Anna has been working in property management for nine years. She has been working for First Coast since February 2020. She is well versed in all areas of the company and will spend her time working with our HOA, its vendors and community members.
Anna grew up in Jacksonville and says she is “honored to work with such a beautiful community as Brookwood.”
Anna also says she is looking forward to working with the Brookwood HOA and its residents. To contact Anna, you can call her at (904) 998-5365 Ext. 231 or email her at firstname.lastname@example.org.
The next HOA board meeting will be held at 7pm on Thursday, July 23, under the shelter next to the Cypress Trails pool. All homeowners are welcome and encouraged to attend. Even though the meeting will be held outdoors, masks are highly recommended.
Along with its regular agenda items, the board will be reviewing new landscaper contracts. Immediately after the meeting, an Architectural Review Board meeting will be held for several homeowners seeking approval of paver driveways.
A number of items that your HOA started this year will be underway in the new year!
New Accent Colors Although most homeowners won’t be painting outside during the winter, there are 31 new accent colors (for front doors and shutters) available when they’re ready to do so. Sherwin-Williams is working on putting all the colors in an HOA section of its website. In the meantime, you can find different colors using the instructions on our website’s home page.
Speed Limit An effort to reduce the speed limit to 20mph is also proceeding with the city recently being presented with the required number of signatures on a petition. Homeowners will receive an update at the HOA Board Meeting scheduled for January 8.
New Board Member Karen Higgins will be joining the board to replace a vacancy left when Terry Jones was unable to serve for another term. Karen and her husband, Bruce, have attended board meetings since the HOA was first established. Terry will continue helping the HOA as webmaster of www.brookwoodhoa.info.
Volunteer Openings Opportunities to get more involved with your HOA include positions on the Covenant Enforcement Committee and the Architectural Review Board. Time commitments are less than an hour each month to attend meetings if required. Training for both groups will be given early in the new year. Please follow the links above for more details. Contact Aubrie Synan, property manager, at (904) 998-5365 Ext. 231, with your interest.
Remember, time spent helping your community through involvement in the HOA helps maintain and increase long-term property value.
Tiny princesses and masked adventure figures are the highlights of tomorrow’s Halloween party, but a display with color swatches on it is also bound to draw some attention.
Homeowners soon will be voting on whether new exterior paint color options should be added to the HOA’s approved list of colors. And, the proposed colors for front doors and shutters will be available for viewing at Sunday’s (Oct. 20) Halloween party at 4pm at the playground.