Brookwood looks to 2020

A number of items that your HOA started this year will be underway in the new year!

New Accent Colors Although most homeowners won’t be painting outside during the winter, there are 31 new accent colors (for front doors and shutters) available when they’re ready to do so. Sherwin-Williams is working on putting all the colors in an HOA section of its website. In the meantime, you can find different colors using the instructions on our website’s home page.

Speed Limit An effort to reduce the speed limit to 20mph is also proceeding with the city recently being presented with the required number of signatures on a petition. Homeowners will receive an update at the HOA Board Meeting scheduled for January 8.

New Board Member Karen Higgins will be joining the board to replace a vacancy left when Terry Jones was unable to serve for another term. Karen and her husband, Bruce, have attended board meetings since the HOA was first established. Terry will continue helping the HOA as webmaster of www.brookwoodhoa.info.

Volunteer Openings Opportunities to get more involved with your HOA include positions on the Covenant Enforcement Committee and the Architectural Review Board. Time commitments are less than an hour each month to attend meetings if required. Training for both groups will be given early in the new year. Please follow the links above for more details. Contact Aubrie Synan, property manager, at (904) 998-5365 Ext. 231, with your interest.

Remember, time spent helping your community through involvement in the HOA helps maintain and increase long-term property value.

Proposed paint colors debut during tomorrow’s Halloween party

Tiny princesses and masked adventure figures are the highlights of tomorrow’s Halloween party, but a display with color swatches on it is also bound to draw some attention.

Homeowners soon will be voting on whether new exterior paint color options should be added to the HOA’s approved list of colors. And, the proposed colors for front doors and shutters will be available for viewing at Sunday’s (Oct. 20) Halloween party at 4pm at the playground.

More background on the proposed colors is available on the homepage of the Brookwood HOA website. Additional information about the Halloween party is available by following this link.

Time/Place Change for tomorrow’s HOA meeting

Due to a lengthy agenda, tomorrow’s (Thursday, Oct. 10) HOA Board Meeting will start at 6:30pm rather than 7, and it will be held at the Remax Real Estate Office at the Nocatee Town Center (to the left of Publix).

Besides its routine agenda items, a proposed pallet of exterior accent paint color options, an update on the community’s speed limit reduction petition, and a review and vote on a proposed operating budget for 2020 will be covered at the meeting.

All homeowners are welcome and encouraged to attend.

Two meetings for Brookwood homeowners coming up

Brookwood residents are reminded that there are two meetings this week where all homeowners are welcome and encouraged to attend.

The first is a community meeting hosted by our City Council Member Danny Becton to discuss the process involved to change the speed limit in Brookwood. This meeting will be held at 6pm on Monday, July 22, at the large meeting room at Crosswater Hall. Click here for more information.

The second is the quarterly meeting of the HOA Board of Directors. It will be held at 7pm on Wednesday, July 24, in the small conference room at the Nocatee Welcome Center. Click here to see a copy of the agenda.

Community meeting being held to discuss speed limit

Click on the image to see a larger version

Please mark your calendars for an upcoming meeting for Brookwood residents to discuss the possibility of reducing the speed limit within our neighborhood. The meeting is planned for 6pm on Monday, July 22, at the large meeting room at Crosswater Hall.

After a number of neighbors expressed interest in lowering the speed limit from 30mph, your HOA Board of Directors contacted our City Council Member Danny Becton. Becton is hosting the community meeting to discuss the process involved to change the speed limit.

Although a petition for the potential change will be available for residents to sign at the meeting, the community has up to six months to get the required 75% of homeowners to sign. Click on the small image to get a larger view of a handout prepared by Becton’s office.

HOA meeting called to discuss covenant compliance process

Your HOA Board members have called a special meeting to cover the new covenant compliance process now that it has been up and running for a few months. It will be held at 5pm on Thursday, June 20, at 280 Willow Ridge Drive.

The meeting has been called to clarify the compliance process for the board and Compliance Enforcement Committee members, but all homeowners are invited. First Coast will report on how the process is proceeding and no other agenda items will be discussed.

The quarterly meeting of the board will be held at 7pm on Wednesday, July 24, in the small conference room at Crosswater Hall. You can always check for upcoming meeting dates on our website home page or on the HOA announcement board at the corner of Willow Ridge and Vestavia.

Brookwood message board installed

If you’ve gone past the playground in the past couple of days, you may have noticed our community’s new board for HOA announcements. The board replaces the temporary signs that were periodically posted at both entrances.

If you haven’t seen it yet, the board is located between the two entrances to the park near the corner of Vestavia and Willow Ridge. Check it out for meeting and event information.

HOA Meeting on Tuesday

The quarterly meeting of the HOA Board of Directors will be held at 7pm on Tuesday, April 30, in the small conference room at the Nocatee Welcome Center. Click here for a copy of the agenda.

All homeowners are welcome and encouraged to attend.

CEC created to help ensure covenant adherence

The HOA board recently created a Covenant Enforcement Committee (CEC) with goals to protect home values and maintain the aesthetics and peaceful environment of the community.

Keeping your lawn maintained really pays off in the total look of our community.

The CEC will help ensure that all homeowners are following the covenants each owner agreed to when buying in the community. Beginning in April, violations of the covenants that are not corrected after notice is given to the owner will be fined by the HOA Board of Directors at $100 per day for up to 10 days.

The CEC will hold hearings on an as-needed basis to determine if the fine levied by the board will be confirmed or denied and the involved homeowner will be invited to explain their side of the story. “Brookwood doesn’t have many compliance issues,” says Alice Hubbard, president of First Coast Association Management. “These procedures are similar to what other HOAs have and are merely intended to gain cooperation and compliance if an issue arises.”

Unpaid fines totaling $1,000 or more could result in a lien being placed on the owner’s property.

Changes coming to Architectural Review Process

When homeowners wish to make a modification to the exterior of their home or property, they will have a slightly different process to go through than in the past.

Starting in April, the Architectural Review Board (ARB) will meet once a month to review applications and will approve or disapprove of them at that time. Assuming there is at least one application, the first meeting will be held at 7pm on Tuesday, April 16 in a meeting room at the REMAX office at the Nocatee Town Center.

The change is necessary because the original declaration for Brookwood requires the ARB to make a decision on an application within 10 working days of submission while state law requires that homeowners be able to attend ARB decision making meetings.

To comply with both requirements, applications submitted more than 10 working days prior to when the committee meets will be denied unless the owner waves the 10-day response requirement and agrees to a decision being made on the application at the next monthly ARB meeting.

A new application form that gives homeowners the right to waive the 10-day response requirement is available in the Documents area of the website. Homeowners should use 5pm of each meeting date as the deadline for submitting applications for each month.

The following monthly ARB meetings, currently anticipated to be on the second Tuesday of each month, only will be held if there are applications pending. Information regarding the date, time and location can be seen on the right hand side of the home page of the website and on a new message board soon to be posted at the park.

The HOA is seeking new members for the ARB. If you are interested in finding out more about the board or for questions about the new process, please contact our property manager, Aubrie Synan with First Coast at aubrie@firstcoastam.com or (904) 998-5365 Ext. 231.