HOA Annual Meeting not met with enough proxies

Last night’s HOA Annual Meeting took place without enough homeowners represented to be officially recorded. Although some homeowners sent in their proxies, only 17 were obtained out of 32 needed.

There was no vote needed for board members this year because only two returning members, Bill Fitzgerald and Karen Higgins, submitted their names. Ty Blake, who also served as a board member the past year, did not submit his name as his family may move during the upcoming year. It was agreed that Ty will remain on the board until and if he leaves Brookwood.

A regular board meeting took place prior to the Annual Meeting with the proposed annual budget and budget assumptions being approved by the board. A copy of the 2022 adopted operating budget with detailed budget assumptions is available here or can be found at the top of the Documents/Docs & Forms page of this website. The adopted budget reflects no change in the HOA fee from 2021.

HOA President Bill Fitzgerald complimented Karen and Ty for their help and involvement during their first terms on the board. Bill has served on the board since its inception.

HOA Annual Meeting set for October 7

This year’s HOA Annual Meeting will be held on Thursday, Oct. 7 at the Nocatee Welcome Center’s second floor ballroom. All homeowners are welcome and encouraged to attend.

A mailing with more details should have arrived in homeowners’ mailboxes this week. If you can’t attend this year’s meeting, please fill out and submit a proxy form so that a quorum can be obtained to conduct any matters that may need a vote.

A copy of the 2022 proposed operating budget with detailed budget assumptions is available here or can be found at the top of the Documents page of this website. The proposed budget reflects no change in the HOA fee from 2021.

Any questions regarding any of these materials should be directed to our property manager, Anna Hornstein, at First Coast Association Management Company. She can be reached at 904-998-5365 ext. 231 or at anna@firstcoastam.com.

Applications for HOA Board due by September 9

Once again it’s time to consider whether you’d like to help your community by running for the HOA Board or by joining one of its committees.

Letters to each homeowner are arriving in the mail now with instructions to submit an application to the Association by no later than Thursday, September 9. Additional information about what to submit and to where is included on this application form.

As stated in the letter, board members serve terms of only one year and, as Brookwood is a moderate size community, the time and efforts demanded are minimal with only quarterly meetings.

Homeowners will receive a ballot by mail to vote before the annual meeting at 7pm on Thursday, October 7, at the Nocatee Welcome Center.

If you are interested in serving in a different capacity than on the board, please call our property manager, Anna Hornstein, at 904-717-9231 to inquire about our active committees.

HOA meeting again rescheduled

Please note that the quarterly HOA Board meeting previously scheduled for this coming Thursday has been pushed back one day to Wednesday, August 25. The meeting will take place at 6:30 p.m. in the Cypress Trails pavilion.

All homeowners are welcome and encouraged to attend. After the board goes through its regular agenda there is a time for homeowner questions and comments. Your interest in the community is appreciated.

HOA Meeting Rescheduled

Please note that the HOA Board meeting previously scheduled for this coming Thursday has been postponed until Thursday, August 26. The meeting will take place at 6:30 p.m. in the Cypress Trails pavilion.

This Week’s Brookwood Event Reminders

HOA Meeting – Thursday, April 15th, 6:30pm at the Cypress Trails Pavilion

All homeowners are welcome and encouraged to attend this quarterly meeting of your HOA Board of Directors.

Brookwood Yard Sale – Saturday, April 17th, 8am-2pm

Although announcements are being placed in some media, please use your own social networks to draw more attention to this event. You are welcome to place balloons in your yard to show that you are open for business during this time period.

HOA Meeting Scheduled for April 15

The next HOA board meeting will be held at 6:30pm on Thursday, April 15, at the Cypress Trails pavilion. All homeowners are welcome and encouraged to attend.

The pavilion is outdoors where people can social distance and take other precautions as warranted.

HOA Meeting Scheduled for Jan. 28

The next HOA board meeting will be held at 6:30pm on Thursday, January 28 at the Cypress Trails pavilion. All homeowners are welcome and encouraged to attend.

The pavilion is outdoors where people can social distance and take other precautions as warranted.

Special Board Meeting Tomorrow

The Brookwood HOA Board of Directors will hold a special meeting at 2pm via Zoom tomorrow (Thursday) solely to discuss one homeowner’s drainage concerns. If you have an interest in attending, please contact our property manager, Anna Hornstein, to receive a link to attend the meeting. Anna can be reached at (904) 998-5365 Ext. 238 or anna@firstcoastam.com.